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Connecting you & your staff seamlessly

StaffSync is a productivity tool that seamlessly automates creating rosters, managing payroll and finding casual staff. Get started and stay connected with your staff through the StaffSync App.

Book a demonstration today and learn how we can help you.

    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1

    Stay connected with your staff &
    get your time back

    Welcome to the ultimate staff management tool. The fully compliant StaffSync platform is perfect for industries such as education, logistics, retail and more. We save you time so you can spend it doing the important things instead.

    StaffSync is used by thousands of employees and businesses across New Zealand & Australia. Our tool is the perfect balance between features and ease-of-use and is packed full of tools such as roster management, employee profiling, reporting and casual staff management; all while being intuitive and simple to use.

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    Intuitive Rostering System

    You don’t need a university degree to create rosters with StaffSync. ‘Intuitive’ and ‘simple’ are the words we hear when people use this module.

    Simply assign staff by clicking on their thumbnail picture. When staff are on leave, click on their thumbnail and then either automatically assign another staff member or create a job notification to notify your casual staff.

    When you have finished, hit the ‘Update’ button and your roster for the week will be updated on your staff’s app.

    Use our One Click Break function to add breaks into the daily staff schedules – quickly informing them when they are scheduled to take breaks, and allowing you to easily stagger staff breaks across the day.

    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1

    Casual Workforce Management

    It takes less than a minute to send out a job notification – and you can send this to one or to thousands of casual employees.  StaffSync lets you send these all at once, or to tier the notifications so that your most preferred casuals receive the notification first.

    Employees need to download our free StaffSync App (both Android and Apple) to receive these notifications, and can respond to your notices with a minimum of two touches of their phone.

    Casual employees have the opportunity to update their availability on a self managed calendar giving you a live picture of their availability.

    You can then choose the best person from those that apply, which then triggers automatic notifications being sent to all others involved in the process – confirming if they have been given the job or not.

    Employee Profile

    Free yourself from stacks of paper and records that are painful to access when you need it the most.

    StaffSync will let you

    • Create and manage employee profiles

    • Access these profiles from any device, wherever you are

    • Upload all employment documents to one place
      (Employment Agreements, Qualifications, Reviews, Payroll Documents, CV etc)

    • Monitor expiration dates, to ensure that your staff comply with all regulations.

    • Sort and find employees who match the skill sets you require

    • Create role specific requirements and ensure compliance whilst rostering

    • Create a data trail for auditing purposes

    StaffSync will stop employees who are not compliant from entering your rosters.  Employees can update their details, manage their calendar all on an easy to use self managed App.

    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1

    System Integration

    StaffSync has been built to talk and listen to other systems.

    We currently interface with

    • Payroll Providers

    • Customer Management Systems

    • Student Management Systems

    • Customer Relationship Management Systems

    • Onboarding and Recruitment Systems; and

    • Invoicing and other Financial Systems

    Our built in payroll module will send your payroll provider with the information required through an API or csv file transfers to successful process payroll.

    StaffSync will allow you to obtain approvals and make amendments to time sheets in the payroll module to streamline payroll processing.

    All changes or amendments are automatically recorded in the Audit trail attached to each timesheet.

    Intuitive Reporting System

    A simple but powerful reporting module generates a number of reports such as

    • Monthly usage Report

    • Staff absence Report

    • Group Leave Report

    • Employee Leave History

    • Casual Staff Report

    StaffSync uses a live Dashboard to allow you to monitor trends and better use your human resources, creating a more engaged workforce.

    For businesses with smaller units, StaffSync enables reporting at a head office, regional, department and unit level.

    StaffSync integrates with all Payroll systems and HR systems that use an API – meaning that all employment information can be transferred directly to other enterprise systems with the click of a mouse.

    StaffSync Mockup Preview 1
    StaffSync Mockup Preview 1

    Customised With Your Branding

    You have two choices when using StaffSync – either use our App or (for a little extra) we will replicate our App and build it with your own branding and logos.  Both options will be made available on the Apple App store and Google Play Store. StaffSync will be responsible for all the maintenance and support.

    Once downloaded, your employees can view their schedule, manage their calendars and receive job notification via the app.


    Manage staff and relievers whilst maintaining compliance.

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    Send job notifications in under a minute to a wealth of potential casual employees.

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    On-boarding functionality enables you to capture key details about your new staff during the training process.

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    Use our event function to create individual events and manage all your requirements for staff across multiple roles for each event.

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    Trade & Labour

    Use the system monitor staff induction, training and compliance and to break the employees skills into skill sets which can be used when searching for staff.

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    Health Care

    One Click Break function adds breaks into the daily staff schedules – quickly informing staff when they are scheduled to take breaks.

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    StaffSync has been a successful innovation at Frimley. The job of organising relieving staff is definitely more than what meets the eye, but it made more efficient with StaffSync and the supportive team to guide us.

    Pauline CarswellAssociate Principal, Frimley School, Hastings

    Posting a relief job on the StaffSync App is easy, and can be done from home, school or from the café via your cellphone.

    Chris MitchellCornerstone Christian School

    This is FANTASTIC - I am never going back.

    Lyn ThorpDeputy Principal, Point View School

    StaffSync saves me so much time when organising relievers. It's perfect as an organisational tool because everyone who needs it (admin staff, senior leadership etc) has access to the same information.

    Leah BreedsTaradale Intermediate
    Employee Profiles
    Shifts Managed Per Month
    Organisations Powered